Selsdon Building Contractors Limited (“We”) respect your privacy and are committed to managing and safeguarding the information you provide to us. The purpose of this privacy notice is to inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
This privacy notice is provided in a layered format and you can select any of the specific areas below to be taken directly them:
Purpose of this privacy notice
This privacy notice aims to provide you with specific information on how we collect and process your personal data through the use of our website.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing your personal data to ensure that you are fully away of how and why we are using your data. This privacy notice supplements all of our notices issued by Selsdon Building Contractors Limited and is not intended to override them.
We are the Data Controller and we are responsible for your personal data.
We have appointed a Data Protection Officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights please contact the DPO using the details set out below:
Data Protection Officer
Selsdon Building Contractors Limited
56 Chapel View
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please consider contacting us in first instance.
Changes to the privacy notice and your duty to inform us of changes
This version was last updated on 15 May 2018.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
When someone visits www.selsdonbc.co.uk we use a third party service, Lead Forensics to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Lead Forensics to make any attempt to find out the identities of those visiting our website.
When signing up for our newsletter we will collect your name and email address. We use a third party provider, Gravity Forms, to deliver our monthly e-newsletters. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. When signing up for the newsletter we will only use the information you provide for the purpose of that process.
This is necessary for our legitimate interests, to study how our products/services are being used, to develop them, to grow our business and to inform our marketing strategy.
Under the data protection legislation, you have rights as an individual which you can exercise in relation to the information we hold about you.
If you wish to exercise any of the rights set out above, please contact theData Protection Team at the address below.
Data Protection Team
Selsdon Building Contractors
56 Chapel View
As an organisation we try to be as open as we can in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the data protection legislation. Where we hold information about you we will:
To make a request to find out about any personal information we may hold you need to put the request in writing addressing it to email@example.com, or writing to the address below:
Data Protection Team
Selsdon Building Contractors Limited
56 Chapel View
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
If we do hold information about you, you can ask us to correct any mistakes by contacting the Data Protection Team.
We will only share personal information for stated reasons in this Privacy Notice or in line with the data protection laws.
The following information is available via our Data Protection Team:
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to- know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We are the data controller for the information you provide during the process unless otherwise stated. If you have any queries about the process or how we handle your information please contact us at firstname.lastname@example.org.
What will we do with the information you provide to us?
All of the information you provide during the process will only be used for the purpose of processing your application, or to fulfil legal or regulatory requirements if necessary.
We will only share your personal information with the following third parties for the purposes of processing your application:
All our third-party service providers and Associated Companies are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
“Associated Companies” refers to those companies belonging to the same family of companies as us and who benefit from a close relationship, shared systems and shared ownership.
We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
What information do we ask for?
We may also collect, store and use the following “special categories” of more sensitive personal information:
If you use our online application system, this will be collected by a data processor on our behalf.
We ask you for your personal details including name and contact details. We will also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. Our recruitment team will have access to all of this information.
You will also be asked to provide equal opportunities information. This is not mandatory information and if you choose not to provide it, it will not affect your application. This information will not be made available to any staff outside of our recruitment team, including hiring managers, in a way which can identify you. Any information you do provide will be used only to produce and monitor equal opportunities statistics.
Our hiring managers shortlist applications for interview. They will be provided with your application but not your equal opportunities information, if it has been provided.
We might ask you to participate in assessment days; complete tests or occupational personality profile questionnaires; and/or to attend an interview; or a combination of these. Information will be generated by you and by us. For example, you might complete a written test or we might take interview notes.
If you are unsuccessful following assessment for the position you have applied for, we will retain your details in our talent pool for a period of 12 months unless you tell us otherwise. If you say yes, we would proactively contact you should any further suitable vacancies arise.
If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our staff, their right to work in the United Kingdom and we may use a third party to undertake these checks.
You will therefore be required to provide:
If we make a final offer, we will also ask you for the following:
Use of data processors
Data processors are third parties who provide elements of our recruitment service for us. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.
How long is the information retained for?
If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 7 years following the end of your employment. This includes your criminal records declaration, fitness to work, records of any security checks and references.
All candidates will remain in our Talent Pool (on our recruitment system) so that we can stay in regular contact with you and keep you updated should a suitable role become available. Your candidate details will include the information you provide us in your original application and any notes from interviews or assessments. You can update preferences through your personal portal or through our recruitment team; this includes the removal of your details from our Talent Pool if you wish.
How we make decisions about recruitment?
Final recruitment decisions are made by hiring managers and members of our recruitment team. All of the information gathered during the application process is taken into account. Please note that information in regards to applicants will be shared between recruitment and hiring managers. This will be on our secure CE+ servers and domain.
You are able to ask about decisions made about your application by speaking to your contact within our recruitment team or by emailing email@example.com
This privacy notice does not cover the links within this site linking to other websites. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy statements on every websites you visit.